Filing 1099s for Independent contractors

1099 forms should be issued for payments of $600 or more in total over the course of a year to Individuals (NOT businesses) for payments for services rendered or rent.

To have us prepare 1099 forms for your vendors who require them, please adhere to these steps.

1. Provide us with the 1099 vendor's legal name, social security number, and address or submit a typed (not handwritten) Form W-9. Please provide this information before paying the 1099 vendor and only if you have not previously provided it to us.

   
   
2. Supply the 1099 vendor's legal name, social security number, and address. Or provide a typed Form W-9 (handwritten forms are not accepted). This information should supplied to us only if it hasn't been submitted to us previously and before paying the 1099 vendor.

3. Ensure that the 1099 Payee name that you provide us, matches the 1099 Payee name paid from your bank account.

4. If there are any changes in mailing addresses, provide updated addresses for your existing 1099 payees.

Do not provide 1099 information for the following circumstances.

1. You have previously provided us with the 1099 information for the vendor.

   
   

2. The 1099 vendor received payment via your payroll service.

   
   

3. Payments are not for Services or Rent (Payments made for merchandise/products, expense reimbursements, and shipping costs do not require 1099 forms, as they are not for services or rent).

   
   
4. Payments made to a foreign individual who provided services outside the United States.

5. Payments paid via credit/debit card or PayPal do not require 1099 forms from you, as the credit card company already issues 1099s.

For the 1099 vendors paid via your payroll service, we have nothing to do w/ the process. ADP mails you the 1099s, you will have to mail them to the recipients and sign and mail the 1099 filings to the Social Security Administration.